HEXIS Ventures Inc. (“Hexis”) is an educational software platform (ESW) designed to help students and teachers collaborate and learn. Our platform values the privacy and security of our users and is committed to protecting their personal information.
INFORMATION COLLECTED BY HEXIS
Hexis collects personal information from users for different purposes. Information gathered online can be identified as either anonymous or identifiable. Anonymous information is information that cannot be traced back to the individual. Identifiable information is information that is specific to an individual.
Automatically Collected Data / Log Data
Like most companies offering online services, the ESW gathers certain information automatically from your computer or mobile device and store it. This information may include Internet protocol (IP) addresses, operating system, device type, browser type, content viewed, Internet services provider (ISP), location information, referring/exit pages, date/time stamps, and clickstream data. Hexis uses this information, which does not identify individual users, to analyze trends, administer the ESW, gather demographic information about its user base as a whole, and improve its level of service to you.
Information You Provide
Hexis does not collect any personal information about you unless you voluntarily provide it.
To use certain features of the ESW, a user must submit certain information.
In addition, some information may be necessary to provide the educational experience:
- Personal information such as name, email address, profile picture and age
- Demographic information such as gender and location
- Course-related information such as enrolment and grades
- Communication preferences and settings
The provision of at least some of this personal information is mandatory and if you choose not to submit the requested information, you will not be able to create an account and use certain features of the ESW.
Hexis does not collect any financial information form the users of its ESW.
COOKIES AND GOOGLE ANALYTICS
The ESW uses does not rely on the use or collect cookies or use Google Analytics.
USE OF PERSONALLY IDENTIFIABLE INFORMATION
Personally identifiable information collected is used primarily for the purpose it is collected (e.g., creating a user account). We use this information to provide our services, improve the quality of our services, personalize the user experience, and communicate with our users. We may also use this information for research purposes, as well as to comply with legal requirements.
Hexis may also use personal information collected to contact users in connection with the inappropriate use of the Website.
DISCLOSURE OF PERSONALLY IDENTIFIABLE INFORMATION
Hexis does not sell, rent, or lease your personal information to third parties.
Hexis will share your personal information with the Academic Institution or company which is linked to your use of our ESW. Where permitted, we may also share your information with relevant parties associated with the Academic Institution, such as educators or fellow students, or parents of students using our ESW or fellow users.
For example, this would apply:
If your Academic Institution uses our ESW as a learning management platform and has given you access to it; or if you are taking a course via the ESW, we will share your personal information you provided upon account registration and coursework registration with the educator and/or Academic Institution
The ESW has commercially reasonable security measures in place to prevent the loss, misuse, and alteration of the information that Hexis obtains from you, but Hexis makes no assurances about Hexis’s ability to prevent any such loss, misuse, or alteration to you or to any third party. Please review Hexis’s Terms of Service regarding Hexis’s liability for any loss, misuse, or alteration of personally identifiable information.
You have the right to correct and update the personal information collected about you through the Website. You can make changes to your personal information at any time by logging into your account. You will need your email address and password in order to access your account. Alternatively, you may contact Hexis at email@example.com.
NOTICE REGARDING CHILDREN
The ESW is general audience website and does not direct any of its content specifically at children under 13 years of age. Hexis understands and is committed to respecting the sensitive nature of children’s privacy. If Hexis learns or has reason to suspect that a user is under age 13, Hexis will promptly delete any personal information for that user.
NOTICE TO CALIFORNIA RESIDENTS
Hexis does not disclose your information to third parties for marketing purposes. If you are a California resident, you have the right to receive (a) information identifying all third-party companies to which we may have disclosed, within the past year, personal information pertaining to you and your family for those companies’ direct marketing purposes; and (b) a description of the categories of personal information disclosed. To obtain such information, please email firstname.lastname@example.org.
CALIFORNIA DO NOT TRACK DISCLOSURE
Hexis does not track its customers over time and across third party websites to provide targeted advertising and therefore does not respond to Do Not Track (“DNT”) signals. However, some third parties do track your browsing activities. If you are visiting third party websites, your browser should allow you to set the DNT signal on your browser so that third parties know you do not want to be tracked.
Hexis is a U.S. company and the ESW is hosted in the United States. If you access the Website from the European Union, Asia, or any other region, country, or jurisdiction with privacy laws or regulations governing personal data collection, use, and disclosure that differ from United States privacy laws, please note that, by your continued use of the ESW, you are transferring your personal information to the United States and you consent to that transfer. In addition, you understand that your personal information may be processed in countries (including the United States) where privacy laws may be less stringent than in your country. If you reside in a country or jurisdiction that provides access rights under law, you may access, correct or update the personal information through your account or by contacting Hexis at email@example.com.
Hexis may disclose personal information when required by law or in the good-faith belief that such action is necessary in order to conform to the edicts of the law or comply with a legal process served on our site.
HOW TO CONTACT HEXIS ABOUT PRIVACY CONCERNS
FOR USERS IN THE EU AND SWITZERLAND
Hexis as Controller
Legal Basis for Processing Your Personal Data
Hexis processes the personal information you provide to perform our contractual obligations to provide you the Services or access to the ESW. Hexis also processes your personal information based on its legitimate interests to provide the ESW to you, to develop and improve Services provided to you, to prevent fraud, and/or comply with law enforcement requests. Where Hexis has obtained your consent, it processes certain personal information based on your consent.
Data Subject Rights Access and Control of Your Information
We enable you to have control over the accuracy of your personal information. You can access and review your personal information by logging into the ESW and visiting your account.
Right to Rectification
You have the right to correct your personal data if incorrect, which also includes the right to have incomplete personal data completed. You can do so by logging into your account and deactivating any incorrect or incomplete information and adding the corrected and/or completed information.
When Hexis processes your personal data by automated means that you have provided to us based on consent or through a contract, you have the right to get a copy of that data in a structured, commonly used and machine-readable format and have that transferred to you or to third party.
Right to Restriction of Processing
You have the right to request that Hexis restrict the processing of your personal information:
- During the pending period of time when Hexis verifies the accuracy of any personal data that you claim is inaccurate
- Where the processing of your personal data is unlawful but you oppose erasure and instead request that Hexis restricts the use of your personal data
- If Hexis no longer needs your personal data but it is required for you to make or defend legal claims
- During the pending period of time when Hexis verifies its legitimate interest to process your data when you object to such processing
Erasure of Personal Data
You have the right to delete the data collected through our ESW and can do so by contacting us at firstname.lastname@example.org. There may be instances where Hexis may not be able to delete your data or where Hexis retains a copy of your data, for example, where we may need it to comply with a legal obligation or to protect the rights of others.
How Long Hexis Keeps Your Personal Data
Hexis retains your personal data for as long as necessary to provide the Services to you. Hexis will retain and use this information as long as necessary to comply with its legal obligations, resolve disputes, and enforce our agreements, and then Hexis will delete it.
How to Exercise Your Rights
In order to exercise the rights stated above, please email email@example.com. You can also exercise many of your data rights through your account.
Right to Complain to Supervisory Authority
If you believe that Hexis is processing your personal data in an incorrect or unlawful manner, please email firstname.lastname@example.org. For those located in the European Union, you also have a right to file a complaint with a Supervisory Authority in the EU.
Transfer of Information
Information Hexis collects from you will be stored and processed in the United States. If you provide information, it will be transferred to, processed, and accessed in the United States.
Effective Date 2/8/2023